Tasks and targets of the various Units in the Executive Secretary’s office are enumerated below:
BOARD MATTER UNIT
| S/N | FUNCTION | TASKS | TARGETS |
|---|---|---|---|
| 1 | Conducting interviews for the Appointment of Duty Principals, Principal II and Vice Principals in Anambra School System. | Ensuring that principals are posted to schools based on efficiency and merit | Achieved |
| 2 | Ranking of Principals for Appointment | Ensuring that seniority list is maintained in the appointment and posting of Principals, Principal II and Vice Principals. | Achieved |
| 3 | Appointment of Vice Principals | Ensuring peaceful co-existence between schools and host communities. | Ro engage in regular and sustained monitoring of schools to ensure effective teaching and learning |
| 4 | Resolving conflicts between Principals or between Principals and community members | Settling disputes that may arise between Principals as a result of transfers | To synergize other major stakeholders in education P.T.A. and SBMC to ensure peaceful atmosphere and co-existence. |
| 5 | Posting and transfer of Principals and Vice Principals | Preparing grounds for successful hosting of Board meetings and communicating actions and Board discussion to Management | To revive all schools closed down in our various communications |
| 6 | Resolving any problem arising from transfer and postings of Principals and Vice Principals | Ensuring that due process is observed in the Appointment and posting of principals | Ensuring smooth and efficient running of the activities of the Board members for greater achievements by SEMB |
| 7 | Hosting of Board Meeting | Collecting up to date data on school enrolment number of teachers and posting them to areas of need | |
| 8 | Taking care of Board members affairs/welfare |
| S/N | FUNCTION | TASKS | TARGETS |
|---|---|---|---|
| 1 | Verification of Salary bill | To check and pass payment for | Careful, reliable and prompt verification of Salary bills and the related payment vouchers |
| 2 | Verification of other charges voucher | To check and pass for payment correctly prepared other charges vouchers | Thorough and accurate scrutiny of the documents attached |
| 3 | Stock verification | To verify all stocks supplied to the Board headquarters | Dependable verification |
| 4 | Schools’ Auditing | To audit the books of accounts and properties of schools as may be directed | True and fair Auditing |
| 5 | SEMB Headquarters Routine Checks of the FSD | To carry out routine checks of the FSD | Post-payment Auditing |
| 6 | Verification of imprest vouchers | To ascertain the indebtedness or otherwise of retiree | Accurate reporting |
| 7 | Verification of imprest vouchers | To check and pass for uses payment vouchers that are found to have confirmed to Government rules and regulations before pay | Careful and reliable scrutiny of the attached documents |
| 8 | Inventory | To carry out a thorough and accurate check of detailed list of furniture and other inventories of SEMB Headquarters and zones and ascertain their physical availability state/conditions | To forestall effective internal control |
| 9 | Reply to State Audit/ House of Assembly Query to School; Outcome and audit report of Schools | Invitation of the involved schools to give an individual reply to the queries and prepare a comprehensive reply of the queries on behalf of SEMB | Accurate and dependable report |
| 10 | Meetings with internal Auditor at the Zonal level | To coordinate the monthly report of the different zones for a comprehensive report of the Board | Checks and control at the Zonal offices |
| S/N | MANDATE/FUNCTION | TARGETS | ACHIEVEMENTS |
|---|---|---|---|
| 1 | Change of Name | To change the names of as many staff who apply | Number of female whose named were changed so far this year = 20 |
| 2 | Obituary Notices | To write condolence letter to families of bereaved staff | Number of letters written = 7 |
| 3 | Media publicity | To bring to the notice of the public, activities of the Board via radio/T.V announcements and newspaper publication | Announcements = 2 |
| 4 | P.M.B Mail Bag | To check the NIPOST periodically for collection of mails for the office | Number of mails collected so far this year = 20 |
| 5 | Organization/monitoring of meetings | To ensure logistics are put in place for meetings such as Principals meeting, Stakeholders, Top Management, Staff, etc | Number of meetings held so far = 5 |
| 6 | Production/Renewal of Staff/Student Identity Cards | To ensure that every staff of SEMB has an identification card and to renew after three (3) years | Achieved |
| 7 | Production of SEMB news letter | To provide a newsletter to disseminate information on activities of the Board | Nil |
| 8 | Production of calendar | To produce calendars featuring Stakeholders and Heads of Department and key units | Produced for 2021 |
| 9 | Liaising with other Department of the Board to organize various activities | To liaise with departments, units of the Board to organize seminars/ workshops and budget defense | → With the CCB Department, organized a 3-day seminar for newly employed. → With Board Matters, organized inauguration of the Board members. → With SVT Department, organized Arts and Cultural Festival. → Mini Budget Defense with Head of Audit. |
Tasks and Targets
This Unit is aimed at conducting Central Examination for JS2 and SS3 students in the State Public Schools. This unit however, has planned and conducted this examination since its establishment in 2008. The unit is also aimed at conducting Modula Examination that will go across other classes for effective evaluations of subjects taught in our Schools.
The Unit targets on the nomination of teachers by their Principals, the training and clearing supervisors for the examinations (WAEC and NECO). This Unit in conjunction with other Examination bodies, monitors examination for effective supervision and invigilation. This Unit also generates fund into Internal Generated Revenue (IGR) account through WAEC clearance of candidates.
The Exams Unit geared towards collection and editing of questions and answers that make the question bank. The Unit collects result from Schools and especially the Continuous Assessment (CA) for WAEC and NECO candidates according to the WAEC directives.
The Examination Unit conducts training and retraining of teachers on examination ethics, integrity and technical skills for the conduct of credible examinations.
TASKS AND TARGETS
Units in Administration are:
DA’s Office
Retirement Unit
Promotion Unit
Transfer and Posting Unit
Records Unit
Works Unit
Transport Unit
Security Unit
Retirement of staff who are due
Recruitment of staff
Promotion of staff yearly
Transferring and Posting of staff
Training and retraining of staff
Granting of different leave opportunities to the staff
Receiving and proper documentation of staff
Securing the staff, Environment and Government properties in SEMB
Maintenance of SEMB vehicles and ensuring their safety and that of the drivers
Rationalization and reshuffling of staff
Successful conduct of 2020 promotion exercise
Successful recruitment of about 158 teachers as approved by the Anambra State Governor, Dr. Okezie Victor Ikpeazu
Ensuring the compliance of Covid 19 law with the establishment
Successful release of 2020 retirement calendar
Adequate and proper implementation of Government policies, such as lateral transfer of teachers to the Ministry of Education and other transfer services.
Units in the Department include;
Homec
Quiz and Debate
Sports
Monitoring of teaching and learning of Science, Vocational and Technical subjects in Secondary school in the state.
On the spot assessment of science teachers and schools’ science laboratories and making recommendation.
Organizing workshops/seminar for science, Vocational and Technical subject teachers.
Staff of the department and teachers that teaches the subjects covered by the department are highly encouraged to attend Science Teachers’ Association of Nigeria (STAN) Panel workshops.
Organizing Science, Vocational and Technical subjects quiz competition for students at the grass root, zonal and state levels.
Taking students to National Competition on Science, Vocational and Technical related areas.
Promoting experimentation, application of scientific and technological concepts in solving problems related to science and technology.
Effectively harmonizing co-curricular outdoor activities with classroom and laboratory experience in the students thus, bridging the gap between theory and practical work.
Re-enacting cultural values in our students through festival that is conducted every year and also the improvement of arts and Igbo language in the public Secondary Schools in the state.
Any other duty as may be assigned by the Executive Secretary.
Supervision of Science, Vocational and Technical subject teachers has improved the teaching and learning of the related subjects in Public Secondary Schools in the state.
The Department has organized and conducted workshops in improved methods of teaching Mathematics for all Mathematics teachers in Secondary School System.
The Department makes sure the Common Wealth Day is celebrated every 2nd Monday in the Month of March every year.
The Department organizes the All Anambra Secondary School Art and Cultural Festival and Awards every year. This festival is for all Public Secondary Schools in the State. This year’s edition is in progress.
The Department has organized Shell Cup Football Competition and Milo Basketball competition for all Public Secondary Schools in the state.
Units in the Department include;
Homec
Quiz and Debate
Sports
Monitoring of teaching and learning of Science, Vocational and Technical subjects in Secondary school in the state.
On the spot assessment of science teachers and schools’ science laboratories and making recommendation.
Organizing workshops/seminar for science, Vocational and Technical subject teachers.
Staff of the department and teachers that teaches the subjects covered by the department are highly encouraged to attend Science Teachers’ Association of Nigeria (STAN) Panel workshops.
Organizing Science, Vocational and Technical subjects quiz competition for students at the grass root, zonal and state levels.
Taking students to National Competition on Science, Vocational and Technical related areas.
Promoting experimentation, application of scientific and technological concepts in solving problems related to science and technology.
Effectively harmonizing co-curricular outdoor activities with classroom and laboratory experience in the students thus, bridging the gap between theory and practical work.
Re-enacting cultural values in our students through festival that is conducted every year and also the improvement of arts and Igbo language in the public Secondary Schools in the state.
Any other duty as may be assigned by the Executive Secretary.
Supervision of Science, Vocational and Technical subject teachers has improved the teaching and learning of the related subjects in Public Secondary Schools in the state.
The Department has organized and conducted workshops in improved methods of teaching Mathematics for all Mathematics teachers in Secondary School System.
The Department makes sure the Common Wealth Day is celebrated every 2nd Monday in the Month of March every year.
The Department organizes the All Anambra Secondary School Art and Cultural Festival and Awards every year. This festival is for all Public Secondary Schools in the State. This year’s edition is in progress.
The Department has organized Shell Cup Football Competition and Milo Basketball competition for all Public Secondary Schools in the state.
Planning, Research and Statistics Department (PRSD) is one of the Departments in Secondary Education Management Board. It is responsible for the formulation and implementation of policies for regulating and supervising activities in the Board.
Units in the Department include:
Planning/Strategic Planning
Research
Statistics
Information Communication Technology (I.C.T)
Quality Assurance
FUNCTION OF PRSD
Collecting/collating and analyzing returns from Secondary Schools through the Zonal office.
Coordinating the review and updates existing ICT and postal laws to ensure conformity with the best practices.
Coordinating the preparation of SEMB’s development/annual work, plans and programmes in line with its mandate and in conjunction with other Departments and other sister parastatals.
Conducting intervention studies in relevant issues pertaining to ICT as well as operational and management modalities if ICT sector within the establishement.
Coordinating the formulation of policies that will create the adoption of ICT usage in the MDAS.
ACHIEVEMENTS
PRSD has successfully rganized and coordinated Secondary Schools’ budget for 2021 calendar year.
PRSD has defended its prepared/proposed 2021 Budget tagged “Budget of Local Content and Sustainable Development”.
The Department has reengineered its staff for more efficient/ effective performance.
PRSD with the Ministry of Education and ASUBEB conducted 2021 National Census.
| S/N | UNITS | FUNCTIONS | ACHIEVEMENTS |
|---|---|---|---|
| 1 | Director Finance | Administration and control of all the activities of Finance Department | Proper coordination of all the activities of the unit in Finance Department |
| 2 | E-payment | Queuing in of schools’ salaries to the computer system for payment every month | We have been able to send the schools’ salaries up to last payment which is January, 2021. |
| 3 | Cash | Preparaion of Cash Book Writing of Cheques Updating of Cheques registers Payment of Check Off | We have been able to achieve payment of Check Off and updating of Cash Book up to last date of payment./td> |
| 4 | Payroll | Preparation of monthly Salary and allowance for teaching and Non-teaching staff | We have prepared Salary and allowance up to date. |
| 5 | Expenditure | Raising of payment vouchers Writing of Vote Book | We have been able to achieve the updating of Vote Books Up to Last day of payment. |
| 6 | Accoutns production | Writing of Analysis Book Updating of Ledger Books Preparation of Annual Account of SEMB | We have updated our Analysis and Ledger Books till the last mont of payment |
| 7 | National Housing | Updating of Passbooks and filling of forms for the retiree | We have been able to update the passbooks with the returns up to date. |
| 8 | Reconciliation | ||
| 9 | Losses and Investigation | Investigation if any and writing report on it Issuance of letter of Non-indebtedness or indebtedness which ever to staff on retirement or retiree Advice to be given to all units in SEMB whereever needed Any other duty as directed by the Head of Department, etc. | No room for lapses and no left-over duty. |
| 10 | Accounts Registry/Budget | Preparation of internally generated revenue returns Preparing of Last Pay Certificate for transferred staffs and teachers Receiving of financial mails for Directors of Finance | We have been able to update our records to date. |
FUNCTIONS OF THE DEPARTMENT
Organizing seminars on implementation of subjets’ scheme of work in Secondary Schools.
Organizing workshops/seminar on some selected difficult concepts in the subject areas.
Organizing quiz competitions in Schools when the need arises.
Organizing debates on current and emerging issues involving entrepreneur and trade subjects.
Monitoring the implemtnation of unified students’ scheme of work in Secondary Schools in the State.
ACHIEVEMENTS OF CCB DEPARTMENT
Teachers have been taughte how to use the scheme of work for effective lesson delivery.
Teachers have been introduced to the use of current teaching methods in various subjects and this has improved the quality of Education in the State.
In-house training given to teachers for a three months period improved the quality of teaching and learning in public Secondary Schools in the State.
The School Services Department (SSD) is one of the major departments created to run certain functions of Secondary Educatio Management Board. As the name connotes, the Department is saddled with the overseeing of the secondary schools with the view to maintain standard and smooth running of the Anambra State Secondary Education Schools System.
FUNCTIONS OF SCHOOL SERVICES DEPARTMENT
Supervision of all secondary school through;
Full management supervision
Supervision of re-opening of schools
On the spor supervision
End of term exam supervision
Conduct of investigation into reported problem case by the Principals.
Monitoring of activities of Parents’ Teachers Association (PTA) and School Based Management Committee (SBMC) in Schools.
Monitoring of guidance counseling work in the Schools.
Supervision of clubs and societies in the School.
Posting of Corp members posted to the Board and monitoring the activities of such Corp members.
Nomination of Principals, teachers and schools for awards through the result of the supervision of exercises.
Maintenance of Anambra State French Language Centre.
UNITS IN SCHOL SERVICES DEPARTMENT
Supervision Unit
Investigation Unit
Guidance and Counseling Unit
NYSC Unit
SBMC Unit
Special Education Unit
ACHIEVEMENTS OF THE DEPARTMENT
Succesfful entranchment of the culture of supervision in the school system.
Successful nomination for Teachers Excellence Award for 2018 and 2019 where Anambra State won in Teacher and Principal category respectfully.
Inaugrated SBMC in over 70% of our Schools.
Investigated and reported all cases brought to it.
Settled disputes between members of staff and the School Administration for effective Management.
Maintenance of cordial relationship with NYSC Secreatriat.
Conducted monitoring for re-opening of exams classes in August, 2020 taking into consideration the Covid-19 protocols.
Reported the areas of ned of various Schools to the Adminstration Department for effective rationalization of Teachers.
Reported Schools wher the Principals have retired for the posting of new principals.
Disciplined teachers who have in one way or the other showewd signs of professional misconduct.
Secondary Education Management Board has three (3) output Zones and are being managed by Deputy Executive Secretaries namely:
, the prsent Executive Secretary, Secondary Education Management Board took over the mantle of leadership of SEMB on August of 2020. On assumption of office, he held series of meetings with Senior Management, Top Management and other segments of the Board.
In these meetings, he intimated that the policy thrust of his administration will be aggressive and sustained supervisions of schools to ensure that teachers attend schools and teach their lessons. In this way, Public Schools will be established on a strong pedestal. Apart from this area, the Executive Secretary also indicated that he will concentrate in areas of infrastructural development and staff welfare.
IHardly had the Executive Secretary settled down in office than he swung into action. In the area supervision, tremendous achievements have ben made. To get action going, the Executive Secretary purchased.
SEMB has maintained a back to back position of WAEC/SSCE for four (4) years in Nigeria.
The Executive Secretary has repositioned the French Language Centre in SEMB for effective performance.
The Executive Secretary reabsorbed over eight-six (86) years Principals of Junior Secondary Schools back to SEMB.
He has maintained a very strong synergy between SEMB and ASUBEB towards ensuring a peaceful conducive environment for effective teaching and learning.
Postings of both Principals, Vice Principals and re-deployments of office staff.
Successful implementation of 2020 annual staff promotion.
Successful distribution of Covid-19 materials.
Successful management/conduct of school on air during Covid-19.
Inaugration of Board Members.
Successful conduct of 2021 NECO.
Approved Nominations of WASCE supervisors from public schools.
STAFF WELFARE
Mr. Christopher Osuagwu extends tremendous support to all staff associations of Secondary Education Management Board. He operates an open-door policy which makes members of staff to see him when in need. He does not withhold anything in assisting staff who are in distress.
Mr. Osuagwu is simple to a fault, but behind this simplicity is a solid personality, an astute adminstrators and veritable team player who carries everybody along.
Mr. Osuagwu, the Executive Secretary expresses his unreserved gratitude and pledges his unalloyed loyalty to the Education friendly Executive Governor of Anambra State, Okezie Victor Chibuikem Ikpeazu (Ph.D) for providing him with the enabling environment to make his modest achievements.
SEMB